Print

Print


Hello Christina (et al.)
I have copy-pasted the StFX Writing Centre's confidentiality policy.
Mainly, we are bound by the University legislation.

Confidentiality
     Strict guidelines, including Nova Scotia's Freedom of Information
and Protection of Privacy Act, govern the release of an individual's
information.

        See the Professional Staff Manual, Sec. 5.8.0, and the Academic
Calendar, Sec. 3.16.
        Please meet with the coordinator to complete the enclosed
Confidentiality Agreement.


Releasing information to parents
     Parents sometimes call the Writing Centre to enquire about how
their sons or daughters are doing in our programs and at StFX in
general. They argue they have the right to this information because they
have paid their children's tuition. We are not, however, authorized to
release any information to parents or other third parties without a
signed release from the student.

     For further information on disclosure to university officials,
disclosure to third parties, and transcript requests, please see the
StFX Academic Calendar (2004-05), Sec. 3.16 "Academic Records."

Outlook Calendars
     Most instructors keep their Microsoft Outlook calendars open all
day. These calendars include student names and appointment information.
Remember to minimize your calendar when students are in your office.


Access to transcripts
     Students enrolled in APEX and eXcel will be advised at the
beginning of their programs that their instructors have access to their
academic transcripts. Transcripts can only be accessed through the
coordinator of the Writing Centre.


Wendy L. Kraglund-Gauthier
Academic Skills Instructor
Camden Hall 113
(902) 867-4530
[log in to unmask]     www.stfx.ca/people/wkraglun

The Writing Centre, StFX University
Antigonish, NS  B2G 2W5


-----Original Message-----
From: CASLL/Inkshed [mailto:[log in to unmask]] On Behalf Of Halliday,
Christina
Sent: Wednesday, November 03, 2004 2:49 PM
To: [log in to unmask]
Subject: confidentiality policy for student educational records at
writing centres?

Hi there,



The Writing & Learning Centre at the Ontario College of Art & Design is
looking at instituting a confidentiality policy specific to our Centre.



We are hoping that our confidentiality policy will address the following
concerns:



--student confidentiality with respect to the records we keep on the
content
of one-on-one appointments with students during writing/learning skills
tutoring.  These records are solely for the tutors as a way for them to
keep
track of the progress of the student (and tutor) in the one-on-one
sessions.
The records also include information on when the student came for
tutoring,
name, student ID, etc.



--student confidentiality with respect to the personal information that
tutors gather through conversing with students in a one-on-one context.



MY QUESTION FOR WRITING & LEARNING CENTRE ADMINISTRATORS:  Does your
writing
centre have a confidentiality policy?  Is it different from your
institution's policy on student records and therefore specially tailored
to
the needs of your centre? Can I have a look at your policy and where can
I
find it?



Many, many thanks for helping me out!  Best, C.



Christina Halliday, PhD

Coordinator, Writing & Learning Centre

Faculty of Liberal Studies



T 416.977.6000 x239

F 416.977.6006

E [log in to unmask] <mailto:[log in to unmask]>



ONTARIO COLLEGE OF ART & DESIGN

100 McCaul Street, Toronto, Canada  M5T 1W1

www.ocad.ca <http://www.ocad.ca/>






                -=-=-=-=-=-=-=-=-=-
  To leave the list, send a SIGNOFF CASLL command to
  [log in to unmask] or, if you experience difficulties,
         write to Russ Hunt at [log in to unmask]

For the list archives and information about the organization,
    its newsletter, and the annual conference, go to
              http://www.stu.ca/inkshed/
                 -=-=-=-=-=-=-=-=-=-

                -=-=-=-=-=-=-=-=-=-
  To leave the list, send a SIGNOFF CASLL command to
  [log in to unmask] or, if you experience difficulties,
         write to Russ Hunt at [log in to unmask]

For the list archives and information about the organization,
    its newsletter, and the annual conference, go to
              http://www.stu.ca/inkshed/
                 -=-=-=-=-=-=-=-=-=-